MADHYA PRADESH JAL NIGAM

(A Govt. of Madhya Pradesh Undertaking)

8, Arera Hills, Bhopal - 462004

Web: mpjalnigam.mp.gov.in, E-mail: mpjalnigam@mp.gov.in

CIN - U41000MP2012SGC028798

Instructions for Jal Rekha Modules

क्रमांक: 14328/2025/MPJNM Bhopal, Date: 20-06-2025

To,

  1. General Manager, All PIUs, MPJN
  1. All EPC Contractors, MPJN

Subject: Instructions for Jal Rekha Modules: SOPAN, Dhara, Nirmal & Pipeline Master

Reference:

  1. MPJN Letter No. 7267/2025/MPJNM, dated 29.03.2025
  1. MPJN Letter No. 10961/2025/MPJNM, dated 14.05.2025
  1. MPJN Letter No. 12139/2025/MPJNM, dated 26.05.2025

Madhya Pradesh Jal Nigam (MPJN) has implemented digital project management platform - Jal Rekha platform for monitoring of various aspects of multi-village schemes.

1. SOPAN

SOPAN module is developed to monitor the actual progress of work vis-à-vis the approved work plan of the contractor.

Contractors were instructed to enter the schedule data for OHTs in the SOPAN module. However, the entry of construction planning of 2,626 OHTs remains pending, which is unacceptable. All contractors are instructed to update the schedule data for all OHTs in SOPAN and get it finalized by GM, PIU.

Functionality for uploading documents such as the Kabja Panchnama for yet to be started OHTs and approved design and drawings has been implemented in the module. These documents must be uploaded by respective GM, PIUs without any delay.

The actual progress of OHTs against the work plan uploaded by the contractor is to be entered by the GM, PIU regularly on a monthly basis.

Functionality for entering schedule and actual progress data for Intake Well function is now live in SOPAN module. Contractors are required to ensure that all relevant data is accurately entered in the system.

Functionality for entering schedule and actual progress data for WTPs in the progress and will be available in SOPAN module soon. Contractors are required to keep the data ready for entry in SOPAN module.

2. Dhara

Going forward, Dhara meter readings will be used for O&M billing. Therefore, it is a high priority to ensure that all meter reading data is accurately entered and finalized before the end of each month.

Four options are available for meter readings Meter Functional, Meter Replaced, Meter Not Functional and No Water Supply. The entry in Dhara must be made according to the actual ground situation. If meters are not functioning and still water supply happened, then select the third option - "Meter Not Functional" and fill the estimated volume of water supplied in the Total Supply (KL). If the water supply did not happen at all (whether meters are working or not working), select the fourth option "No Water Supply".

All concerned staff (PIU, SQC & Contractors) must regularly review Dhara reports, and if any incorrect data is identified, it should be promptly raised for correction.

Editing of meter readings can only be performed by the GM, PIU, and only in cases where incorrect entries have been made. Monthly meter reading for previous month must be finalized before the corrections can be made in the current month.

3. Nirmal

In the Nirmal Module, both the Field Engineer (FE) and the Contractor are required to collect water samples from the OHT Inlet, WTP Outlet, and the Consumer End.

After laboratory testing, the Contractor must enter the test results into the system and upload both the sample details and the test report.

GM, PIU must ensure that the uploaded reports and data entries match with the actual lab testing reports and verify the accuracy of the submitted information.

4. Pipeline Master

All contractors are required to upload detailed pipeline information for their respective schemes in Pipeline Master.

The data must be prepared as per the previously shared format, covering all approved design and drawings of pipelines, including Distribution Network, CWGM, CWPM and RWPM.

Contractors must download the Excel format sheet from the Jal Rekha Portal and use it for data entry. Contractors are allowed to correct the data prior to final submission.

Once the data is uploaded, the GM, PIU will either approve (finalize) or reject the submitted data based on verification.

All concerned staff, including PIU, SQC, and Contractors, must ensure that the pipeline data entry is completed within the next 5 days without fail.

It is hereby reiterated that data entry in the Jal Rekha modules must be completed on a priority basis. Significant time has already lapsed, which is adversely impacting monitoring of the schemes. Despite repeated reminders, the required data entries have still not been completed. Therefore, it is imperative that all pending entries are finalized without any further delay. These updated reports should be used daily to ensure effective monitoring, coordination, and follow-up of project related activities.

All concerned are directed to ensure strict compliance with the above instructions. Non-compliance will be viewed seriously and would lead to actions in accordance with the contract.

CGMs are instructed to regularly monitor the compliance with the instructions issued regarding Jal Rekha, and to report any issues for intervention, if necessary.

(K V S Choudary)
Managing Director

क्रमांक: 14328/2025/MPJNM Bhopal, Date: 20-06-2025

Copy to:

  1. Project Director, MPJN, Bhopal
  1. Chief General Managers, All Zones, MPJN, Bhopal

Managing Director

Implementation of e-Praman System

क्रमांक: 17460/2025/MPJNM Bhopal, Date: 18-07-2025

To,

All EPC Contractors, MPJN

Sub: Implementation of e-Praman System for Digital Bill Submission and Record Management - Reminder

Ref: This office Letter No. 15315/2025/MPJNM Bhopal, Date: 28-06-2025

This is a reminder regarding the implementation of the e-PRAMAN module for submission, processing, and digital record-keeping of EPC Running Account (RA) bills for all MVS projects, as communicated earlier vide reference above. To ensure uniformity and transparency in financial documentation, the following directions are issued:

All previous RA bills must be entered into the e-PRAMAN portal by 31st July 2025. Contractors shall ensure full cooperation with PIUs to upload and verify legacy data accurately.

From 1st August 2025 onwards, all new RA bills must be submitted through the e-PRAMAN system. Manual or offline submissions will not be accepted.

General Managers (GMs) are directed to oversee timely data entry of all past bills and enforce adherence to the submission timeline for new bills. Chief General Managers (CGMs) shall monitor compliance closely within their respective zones.

(K.V.S. Choudary)
Managing Director

क्रमांक: 400/2024/MPJNM/ Proc. Bhopal, Dated 06-09-2024

To,

General Manager, All 24 PIUs Madhya Pradesh Jal Nigam

All EPC Contractors, MPJN

  • Sub: Standard Operating Procedure for assessment of variation in quantity for pipeline components in EPC Contract.
  • Ref.: 1. Draft SOP issued by this office dated 31.05.2024.
  • 2. Related EPC contract agreements.
  • 3. Ernst & Young LLP letter No. Ey/MPJN-PMU/2024-25/125 dated 02.09.2024

(KVS Choudary)
Managing Director

क्रमांक: 400/2024/MPJNM/ Proc. Bhopal, Dated 06-09-2024

Copy to:

Managing Director

Standard Operating Procedure for Assessment of Variation in Pipeline

Background

In the EPC contracts executed by MPJN post September 2020, the following conditions are specified for variation in the pipe quantity:

Annexure H - Notes regarding Break up of Payment Schedule

  • 1. Up to the quantities of MS / DI / HDPE (component wise i.e., Raw Water, Clear Water, Distribution pipeline) pipes mentioned in Annexure - F & H, for any change in pipe dia/class/length, there shall be no additional payment for excavation, refilling, laying joining and restoration of road, etc. Only cost of providing, laying, and joining of pipe shall be adjusted in the contract price according to the approved variation. (Hereinafter referred to as Clause 1)
  • 2. If overall length of pipes of MS / DI / HDPE (component wise i.e. Raw Water, Clear Water, Distribution pipe line) increases or decreases from the above mentioned quantities in Annexure – F & H, then the cost of complete works of providing, laying, joining of the pipeline including excavation, refilling, restoration of road, civil works, etc. will be payable or recovered as the case may be as per valuation of work based on actual detailed item wise measurements of work done according to the approved variation (Hereinafter referred to as Clause 2)

Both conditions above should be read in conjunction. To ensure uniform interpretation and implementation of the above provisions, step by step procedure to prepare variation proposals for pipes (RWPM/CWPM/CWGM/Distribution Network) is prescribed here.

This Standard Operating Procedure (SOP) is intended solely to outline the methodology and is not intended to supersede any conditions of the contract. In the event of any discrepancies or differences in interpretation, the clauses of the contract shall take precedence.

General Notes

Following steps shall be adopted for assessment of variation in pipe quantities:

  1. Variation in quantities shall be dealt component wise (RWPM/CWPM/CWGM/Distribution Network) for the change in Diameter/Class/Material/Length of pipe as per approved final drawings & Designs vis-à-vis Diameter/Class/Material/Length specified for that particular item in Annexure H of the contract.
  1. Component wise variation shall be determined after entire design for the respective component (RWPM/CWPM/CWGM/Distribution Network) has been approved.
  1. Total quantity of the component under annexure H of contract agreement shall be compared with total revised quantity of proposed pipes (in terms of Diameter/Class/Length as per approved drawing & design).
  1. Variation in the quantity shall be dealt as per the cases described in following pages.
  1. Variation proposal for only supply of pipes must be put up for the approval of MD, MPJN by respective CGM through Variation Approval Committee (VAC) as soon as design for the specific component are finalised.
  1. In water supply system, water flows from source to consumer end, so it is pertinent to consider the length laid from source onwards in the direction of flow. Accordingly, following procedure for measurement is to be adopted-
  • a) For RWPM Intake well will be the starting point.
  • b) For CWPM WTP will be the starting point.
  • c) For CWGM MBR/GSR will be the starting point.

In most of the cases, there are multiple zones under CWPM/ CWGM, therefore, proportionate quantities of total length of Annexure H will be distributed across different zones with respect to total approved design quantity in each zone and balance quantity will be treated as additional quantity and the same will be distributed in each zone. Annexure H quantity will be measured from WTP and after the Annexure H quantity is exhausted, balance quantity will be considered as additional quantity. Actual item wise measurements for additional length will be taken and will be dealt as per Clause 2.

d) For Distribution Network - To evaluate the increase in the scope of work, following procedure will be adopted.

In accordance with the Har Ghar Jal (HGJ) initiative under JJM, all villages/habitations within the project scope must achieve full saturation. Therefore, starting from the Water Treatment Plant (WTP), the nearest zones will be saturated first, in alignment with the Jal Jeevan Mission guidelines. Once the Annexure H total length is fully utilized in nearest villages, all remaining villages will be identified and classified as additional. The entire distribution system for these additional villages will then be measured as per actual and compensated according to the Clause 2.

  1. Detailed cost analysis of executed quantity based on actual measurements shall be prepared and submitted by the contractor. He will mark/upload this cost working in Jal Rekha portal/App/emeasurement book also.
  1. The submitted detailed measurements will be cross checked and verified by SQC and TPIA. GM PIU will finally verify the valuation of the allied works and submit to the Head Quarter for final approval of MD through variation approval committee (VAC).
  1. In case it is found that the measurements submitted by the contractor are different from the actual measurements, then the actual measurements will be considered for further calculation for that specific stretch.
  1. All the calculations in this SOP shall be done with respect to Probable Amount of Contract (PAC) of the contract to arrive at the cost of that specific component and tender premium/discount will be applied as per contract agreement at the time of actual payment.
  1. If Annexure H specifies the provision of DI/MS pipes for a particular diameter (typically for diameters above 600 mm), the type of pipe proposed by the contractor and approved by MPJN will serve as the basis for unit rates in the event of any positive or negative variation.

For example, in case as per annexure H is as below.

In this scenario, if the contractor had proposed MS pipe in their approved design, the cost of MS pipe as per the applicable Schedule of Rates (SOR) will be used to determine the pipe cost for both positive and negative variation calculations.

  1. Detailed methodology for taking measurements for allied works by the contractor, submission of measurements, marking on Jal Rekha portal/App, e-measurement book, cross checking and final verification of the measurements by MPJN will be issued separately.
  1. Notations,
  • A = Original amount of the component as per annexure H.
  • B = Cost of total pipes in annexure H, as per applicable SOR.
  • C = Cost of total pipes as per approved design quantity, as per applicable SOR.
  • D = Total cost of allied works of variation quantity as derived.

Case 1 (Total approved design quantity = Annexure H total quantity)

If the total length as per approved design (with any change in diameter/class/ length) is equal to the quantity as specified in the Contract Agreement for the component (RWPM/CWPM/CWGM/Distribution Network) described in Annexure H, then the amount of variation shall be calculated in accordance with Clause 1 above i.e., only cost of pipe shall be adjusted in the contract price according to the approved variation.

An illustration as per above is described as follows:

Table 1 - Illustration of CWGM component for the scheme for which 2021 UADD SOR is applicable

* Rate of Pipes means unit rate of pipes for providing, laying, joining & testing as per applicable SOR.

Note:

1. Above illustration is only for understanding purpose and rates mentioned in column 5 are not meant to be applicable to all contracts. The rates and subsequent calculation shall be done with respect to applicable SOR as per agreement conditions.

Revised amount of component:

Revised amount of the component = A - B + C

Case 2 (Total approved design quantity > Annexure H total quantity)

If the total quantity as per the approved design is higher than the total quantity specified in the contract for the specific component (RWPM/CWPM/CWGM/Distribution Network) described in Annexure H, the following step-by-step methodology shall be adopted to calculate the total variation amount to be paid.

Step 1:

  • List out total length of pipes in the specific component (Example, CWGM) as per contract and total length as per approved design as shown (Table: 2, Col 4 & 5) below.
  • Workout the cost of pipes with respect to applicable SOR for diameter wise quantities as per annexure H (col. 7).
  • Workout the cost of pipes with respect to applicable SOR for diameter wise quantities as per Approved designs (col. 8).

Table 2

From above table, the approved design quantity is higher than quantity as per contract by 67,241 m.

To distinguish the additional quantity (67,421 m), the length from the source (as per Para 6 under "General Note") will be measured till the quantity as per annexure H under the agreement (in above case 4,25,198 m) is exhausted. All additional length irrespective of size/class will be treated and paid under Clause 2.

Step 2: Identification of additional pipe stretches under Clause 2

  1. RWPM Length will be considered from intake well till the total length specified in annexure H is exhausted and balance length if any shall be considered as additional. Actual item wise measurements for additional length will be considered and will be paid as per applicable SOR of the contract as per Clause 2.
  1. In case of CWPM and CWGM, pipe stretches of each component from WTP (upstream stretches) till the total length of annexure H is exhausted, shall be considered as final annexure H quantity and shall be paid under Clause 1 and balance quantities of the components shall be considered additional quantity and shall be paid under Clause 2.

In case of multiple zones of CWPM or CWGM, proportionate quantity of total length of Annexure H will be distributed across different zones with respect to total approved design quantity in each zone and balance quantity will be treated as additional quantity and the same will be distributed in each zone. Annexure H quantity will be measured from WTP/ MBR respectively and after the Annexure H quantity is exhausted, balance quantity will be considered as additional quantity. Actual item wise measurements for additional length will be taken and will be paid as per applicable SOR of the contract as per Clause 2.

For example, in above table Annexure H quantity is 4,25,198 m and approved design quantity is 4,92,439 m that means approved design quantity exceeds Annexure H quantity by 67,241 m. In this case, following is the elaboration of proportionate distribution of pipes in various zones assuming that there are three MBR zones in the scheme:

Table 2A

From above table in MBR 1, after exhaustion of final annexure H quantity of this zone i.e. 1,88,065 m of CWGM from MBR to service reservoirs, balance quantity of 29,735 m in this zone shall be measured as per actual and will be paid as per applicable SOR of the contract as per Clause 2. Further, to identify the quantities under Clause 1 and Clause 2, the methodology is explained in Annexure 1.

  1. In case of distribution system, nearest villages from WTP shall be identified and distribution system of these villages shall be paid under clause 1, till the total length of annexure H is exhausted and balance quantity shall be paid under Clause 2. The contractor will mark the villages separately in two categories (first category of villages in contiguous patch containing original annexure H quantity of the distribution network & second category of villages in contiguous patch containing extra length of distribution network over and above annexure H quantity within the project boundary and take the approval of CGM. Detailed procedure for identification of quantities under Clause 1 and Clause 2 in distribution system in case 2 is elaborated in enclosed Annexure 2.

Based on above methodology, total length of the specific component under Annexure H will be marked in drawings and left out quantity will be considered as additional length.

Step 3: Cost analysis of Quantities under Clause 2

Cost analysis based on actual measurements of quantities in the network to be paid under Clause 2:

If the total approved design quantity is higher than the total agreement quantity, a detailed item wise working based on actual measurement of only the pipe stretches identified in step 2 shall be prepared (excavation, valves & specials, refilling, restoration of road, civil works, etc.) executed during the project.

  1. Detailed cost analysis of additional quantities shall be prepared as per actual site measurements.
  1. The detailed item wise cost analysis should include all the components such as excavation, road cutting, refilling, pipe supply, laying & joining of pipes, supply of specials, sluice valves, scour valves, air valves, necessary protection arrangements, chambers, thrust blocks, road restoration, etc. complete.
  1. The cost analysis shall be prepared as per applicable SOR rates of the contract for each item.
  1. The detailed cost analysis should include item wise measurements of critical sections such as crossings (River/Nallah/road/canal/Railway) if part of additional quantity.

Step 4: Calculation of Revised Amount for the Component

Revised amount of component:

Revised amount of the component = A - B + C + D

In the example illustrated above,

Case 3 (Total approved design quantity < Annexure H total quantity)

If the total quantity, as per the approved design, is less than the total quantity specified in the contract for the specific component described in Annexure H, the following step-by-step methodology shall be adopted to calculate the total variation amount to be adjusted.

Step 1:

  • List out total length as per contract and approved design as shown (Table: 3A & 4A, Col 4 & 5).
  • Calculate pipe type/size wise variation in pipe length with respect to quantity as per contract in col. 6.
  • List out required trench width for each pipe size in col. 7, the same shall be nominal diameter of pipe in meter plus 0.4 m, subject to minimum trench width of 0.5 m.
  • List out required trench depth for each pipe size in col. 8, the same has been taken as nominal diameter of pipe in meter plus 0.9 m for illustration, however, this should be considered as per actual depth measured during execution.
  • Based on approved design quantity calculate volume of excavated stuff for each size of pipe in col. 9 and sum up the total volume of excavated stuff for entire length of the component.
  • Now based on variation quantity calculate volume of excavated stuff for each size of pipe in col. 10 and sum up the total volume of excavated stuff for variation length of each pipe type/size.
  • There may be two scenarios based on actual works done as explained in table 3A & 4A. For this calculation depth will be considered as nominal diameter plus 0.9m.

Table 3A

Note: Measurements shown in the table above are representative and not actual. Contractor shall prepare the proposal based on actual measurements.

Now in this case, in spite the fact that length of pipes decreased from 2,39,223 m to 2,27,869 m, trench volume of variation length is positive (i.e. 1,059 Cum). So, this variation will be dealt in accordance with Clause 1 and only variation due to pipes will be considered for arriving at revised cost of the component and no additional payment will be payable for allied works.

Table 4A

In this example, since total approved design quantity is less than quantity as per contract by 11,354 m, and trench volume of variation quantity is in negative, the amount for this quantity has to be deducted from Annexure H amount to arrive at revised component amount.

* Rate of Pipes means unit rate of pipes for providing, laying, joining & testing as per applicable SOR.

Step 2:

  1. Cost of work based on actual measurements of executed quantities: If the total of approved design quantity is less than the total agreement quantity, a detailed measurement of the executed quantities from approved design quantities (Column 4 in above table) shall be prepared for all items (excavation, valves & specials, refilling, restoration of road, civil works, etc.) as per actual.
  1. Total cost of executed quantities out of approved design quantities shall be arrived as per actual site measurements based on applicable SOR of the contract.
  1. The detailed item wise measurement shall include all the components such as excavation, road cutting, refilling, pipe supply, laying & jointing of pipes, supply of specials, sluice valves, scour valves, air valves, necessary protection arrangements, chambers, thrust blocks, road restoration, etc. complete.
  1. The detailed cost working should include item wise measurements of critical sections such as crossings (River/Nallah/Road/Canal/Railway etc.), if part of executed quantity.
  1. These measurements are being done with the purpose of deriving the closest approximate value of allied works for the pipe quantities not taken up (laid) under Clause 2.
  1. These measurements will no way be used for payment of actual works done under Clause 1. Payment of actual works done for the quantities to be paid under Clause 1 shall done strictly as per the annexure H breakup and sub-breakup only.

For example, in above case (Table 4A) assuming that complete work has been carried out for approved design quantity, consider total allied work cost for 2,27,869 m (executed quantity) as per actual measurement of all items applying applicable SOR is Rs. 9,47,00,000.

Consider cost of CWGM component as per annexure H is = Rs. 52,08,94,642/-

Revised amount of component:

Revised amount of the component = A - B + C - D

In the example illustrated above,

Case 3 Notes:

  1. Provisional Variation Proposal: A provisional variation proposal, adhering to the outlined steps, should be prepared once 50% of the total pipe length, as per the approved design for the specific component, has been laid. This proposal will be regarded as tentative.
  1. Interim Payments: Until the provisional variation proposal is approved, payments for the executed quantities will be made on equivalent length basis as per Annexure H. Upon approval of the provisional variation proposal, payments for the executed quantities up to that date shall be reconciled and adjusted based on the revised component cost.
  1. Final Variation Proposal: A final variation proposal, following the outlined steps, should be prepared once 100% of the total pipe length, as per the approved design for the specific component, has been laid. This proposal will be considered final.
  1. Final Payments for the component: After the final variation proposal is approved, payments for the executed quantities up to that date shall be reconciled and adjusted based on the final revised cost of the component.

Annexure 1

Identification of Quantities under Clause 1 and Clause 2 in CWGM in Case 2

Consider the following scenario illustrated in Figure 1, where the Multi-Village Scheme (MVS) serves the entire area through three Master Balancing Reservoirs (MBRs): MBR 1, MBR 2 and MBR 3.

As per table 2A, the quantities of CWGM to be dealt under Clause 1 and Clause 2 have been derived. Now to identify the quantities under Clause 1 and Clause 2 for each MBR following procedure shall be adopted.

Procedure to Identify Quantities under Clause 1 and Clause 2 for MBR 3:

  1. The Clear Water Gravity Main (CWGM) from the MBR outlet up to the first branch is to be included in the quantities under Clause 1. Additionally, the first branch from MBR 3, which serves Overhead Tank (OHT) 6, 1, 2, 3 & 4 will also have its CWGM considered for payment under Clause 1. Consequently, the main feeder and the initial branches of the CWGM, up to the quantities specified in Annexure H, shall be paid as per Clause 1. If Clause 1 quantity is not yet exhausted, repeat the process described in the previous step until the CWGM quantity under Clause 1 is fully utilized.
  1. 2. After the CWGM quantity allocated under Clause 1 is exhausted in above steps, then the CWGM feeding to balance OHTs will be considered for payment under Clause 2.

Fig 1

For example, as per table 2A, approved quantity CWGM under MBR 3 is 63,112 m, out of this 54,510 m to be paid under Clause 1 and 8,602 m to be treated as quantity under Clause 2.

Referring to fig 1, below is the table showing the node-to-node breakup of quantity under MBR 3 (63,112 m) of each stretch.

Therefore, to exhaust 54,510 m (quantity to be considered under Clause 1), first branch 1 (towards N2 will be considered, there after quantity under branch 2 (towards N7) will be considered. The rest of 3,910 m will be considered under branch 3 (from node no. N6 to N10). Rest of the quantity will be dealt as per Clause 2.

Note: In case, either CWPM/CWGM are completely/ substantially interchanged or replaced, then with permission of the Head office variation can be dealt with by merging the quantities as well as the Pro-rata share of both (CWPM & CWGM) as per annexure H.

Annexure 2

Identification of Quantities under Clause 1 and Clause 2 in Distribution System in Case 2

Consider the following scenario illustrated in Figure 2, where the Multi-Village Scheme (MVS) serves the entire area through two Master Balancing Reservoirs (MBRs): MBR 1 and MBR 2.

  • MBR 1: As it is the nearest to the Water Treatment Plant (WTP), the entire distribution system connected to MBR 1 is to be considered part of the original quantity outlined in Annexure H.
  • MBR 2: Since MBR 2 is farther from the WTP, the remaining original Annexure H quantity in the distribution system connected to MBR 2 will be regarded as the original quantity under Clause 1. Any additional quantity required for the distribution system under MBR 2 will be considered as additional quantity and will be paid as per Clause 2.

Procedure to Identify Quantities under Clause 1 and Clause 2 for MBR 2:

  1. Begin with the first branch from MBR 2, which serves the Overhead Tank (OHT) labelled "6 & 7". The distribution system associated with these OHT will be considered for payment under Clause 1.
  1. If the distribution quantity allocated under Clause 1 is exhausted in above steps, then the distribution system connected to balance OHTs will be considered for payment under Clause 2. If Clause 1 quantity is not yet exhausted, repeat the process described in the previous step until the distribution quantity under Clause 1 is fully utilized.

Fig 2

(KVS Choudary)
Managing Director

क्रमांक: 16805/2025/MPJNM Bhopal, Dated: 12-07-2025

To,

  1. General Manager, All PIUs, MPJN
  1. All EPC Contractors, MPJN
  1. TL, All SQC (O&M), MPJN

Sub: Sopan and Pipeline Master Data Update and Regular Update of Dhara Meter Readings on Jal Rekha Platform

Ref:

  1. MPJN Letter No. 7267/2025/MPJNM Bhopal, Date: 29-03-2025.
  1. MPJN Letter No. 10961/2025/MPJNM Bhopal, Date: 14-05-2025.
  1. MPJN Letter No. 12139/2025/MPJNM Bhopal, Date: 26-05-2025.
  1. MPJN Letter No. 14328/2025/MPJNM Bhopal, Date: 20-06-2025.
  1. MPJN Letter No. 15364/2025/MPJNM Bhopal, Date: 28-06-2025.

--0--

MPJN has implemented a comprehensive digital project management platform, Jal Rekha, to monitor various aspects of Multi-Village Schemes (MVS). The platform incorporates several integrated modules, including Anushravan for RFIs, Sopan Module, Pipeline Master, Dhara and Nirmal, designed to ensure progress and quality monitoring during execution as well as effective tracking of both the quantity and quality of water supplied to the beneficiary villages - an essential objective of these schemes.

Additionally, a billing module has been developed for the Operation and Maintenance (O&M) phase of MVS, which is integrated with the Dhara and Nirmal modules. This enables monitoring, reporting, and management of water supply services under the Jal Rekha platform.

In this regard, the following instructions are issued to ensure effective monitoring:

  1. Pipeline Master entry is mandatory under the Jal Rekha platform, as it plays a vital role in documenting the complete details of the pipeline network for Multi-Village Schemes (MVS). Request for Inspection (RFI) for laying of pipeline would not be allowed to be unless the pipeline master for the entire scheme up uploaded on Jal Rekha. This means that all pipeline-related data—such as pipe length and route alignment—must be accurately compiled and updated in the Pipeline Master. The Pipeline Master upload for all the schemes must be completed by 20-07-2025 as the Jal Rekha platform would not allow RFIs to be raised for schemes where complete Pipeline Master has not been uploaded.
  1. In the Sopan module within the Jal Rekha platform, it is mandatory to complete the survey of all in-progress and planned OHTs and the entry of schedule planning details for all OHTs. Raising RFIs for OHTs would not be allowed if the schedule planning entry for all OHTs for the scheme is not completed. The survey and schedule planning entries of OHTs for all the schemes must be completed by 20-07-2025 as the Jal Rekha platform would not allow RFIs to be raised for schemes where survey and schedule planning entries of OHTs has not been completed.
  1. Relevant RFI (Jal Rekha Anushravan module) Summary is required as part of RA bill submission for EPC contracts. PIUs are required to verify that the RFI summary for all the components for which bills are raised in a particular RA bill are included with the RA bill. PIU must further verify that all the RFIs associated with a particular RA bill are in Accepted / Accepted with Comments status and have been accepted by the GM, PIU, before forwarding the RA bill.
  1. All entries in the Dhara module must be completed regularly and finalized on a priority basis, as this will be the base data for Operation and Maintenance (O&M) billing. The Dhara module is specifically designed to record the quantity of water supplied to each village. Without the proper and complete entry of meter readings and water supply data in the Dhara module, O&M billing will not be processed. Therefore, it is essential that all concerns (PIUs, Contractor, SQC/TPIA Staff) ensure regular, accurate, and up-to-date entries in the Dhara module. O&M Bills from July-September 2025 quarter onwards have to be raised only through Jal Rekha platform. The system would not allow raising of bills for schemes where Dhara entries for the billing duration has not been finalized on Jal Rekha platform.
  1. All PIUs are instructed to review the pending Jal Rekha work of personnel (TL, DTL, RE, AE, FE, FQCE, etc.) who are not working on the scheme. This includes checking all assigned RFIs, daily inspections, and other incomplete tasks in the Jal Rekha platform. The pending work must be completed at the earliest to ensure continuity in monitoring and billing processes. Once all tasks are verified and finalized, the concerned Jal Rekha user IDs must be deactivated to maintain system security and data robustness.

All concerned are directed to ensure strict compliance with the above instructions.

(K.V.S. Choudary)
Managing Director

MADHYA PRADESH JAL NIGAM

(A Govt of Madhya Pradesh Undertaking)

8, Arera Hills, Bhopal - 462004

Web: mpjalnigam.mp.gov.in, E-mail: mpjalnigam@mp.gov.in

CIN - U41000MP2012SGC028798

क्रमांक: 20037/2025/MPJNM/Elect. Bhopal, Dated: 08-08-2025

To,

  1. General Manager, All PIU, MPJN
  1. All EPC contractors, MPJN
  • Sub: Standard Operating Procedure for Variation Proposals in Electrical Works under EPC Contracts.

Ref: Related EPC contract agreements.

--0--

In EPC contracts executed by MP Jal Nigam (MPJN), specific clauses govern the variation in quantity and specifications of power lines and electrical components such as 33kV/11kV HT lines, and substations / transformers. These contractual provisions directly impact the admissibility and payment of associated works, particularly electrical lines.

However, it has been observed that inconsistent practices are being followed while processing such variations. This has led to the submission of variation proposals that do not align with the contract provisions, resulting in delays, disputes, and nonuniform billing.

To address this issue and establish clarity, Standard Operating Procedure (SOP) is being drafted for the preparation and submission of variation proposals specifically related to electrical components including 33kV/11kV power lines and Transformers.

This Standard Operating Procedure (SOP) is intended solely to outline the methodology and is not intended to supersede any conditions of the contract. In the event of any discrepancies or differences in interpretation, the clauses of the contract shall take precedence.

The draft SOP is attached herewith to invite feedback from all stakeholders including contractors, MPJN officials and consultants working with MPJN. All concerned are requested to go through the draft SOP and share their feedback within 7 days.

Enclosure: As above.

(K.V.S. Choudary)
Managing Director

Draft SOP for Calculation of Variation in Quantity of Electric works in EPC Contracts of MVS under MPJN

In the execution of Multi-Village Scheme (MVS) EPC contracts, variations in the quantity and specifications of power lines and electrical components such as transformers & substations arise due to changes in field conditions. These variations must be addressed in accordance with the provisions of the respective contract agreements and the applicable SOR (Schedule of Rates) of MPKVVCL, with amendments up to the relevant contractual reference date—either the date of bid submission or financial bid opening. To ensure a standardized approach, the following procedure must be followed for assessing and calculating such variations.

This Standard Operating Procedure (SOP) is intended solely to outline the methodology and is not intended to supersede any conditions of the contract. In the event of any discrepancies or differences in interpretation, the clauses of the contract shall take precedence.

Clauses regarding variation in electrical works in various MVS contracts are categorised in 3 categories (Type A, Type B & Type C).

Type A Contracts: (e.g. Niwadi-Prathvipur-I: Agreement: 29/21.12.17 (Page No. – 28))

Variations will be permitted only in length and size of pipeline and electrical line. Addition/Deductions in sizes and lengths of pipelines and electrical power lines shall be made as per ISSR Volume 1 to 4 published by Urban Administrative and Development Department, Govt. of M.P. enforced from 10th May 2012 with amendments up to the date of financial bid opening.

Type B Contracts (e, g. Roshni – 1: Agreement: 33/2017-18 Dt. 09/01/2018)

The Addition/Deductions in capacity and lengths of electrical power lines shall be made as per MPKVVCL SOR 2012 with amendments up to the date of financial bid opening. The items of work not included in the above ISSR, shall be adjusted on the basis of proper rate analysis, supported with documents, submitted by the contractor and approved by the Managing Director. The decision of Managing Director shall be final.

Type C Contracts: (e.g. Deori Kesli: Agreement: 118/15.03.23 (Page No.- 63))

The additions / deductions in capacity of transformers with substation will be done on per KVA cost worked out on pro rata basis. The cost of transformers with substation shall be arrived after deducting cost of electrical power line as per respective MPKVVCL SOR with amendments up to date. Variation in lengths of electrical power lines shall be dealt as per current applicable SOR of respective MPKVVCL with amendments up to the date of bid submission.

The classification of contracts depending on the variation clause into above 3 categories (Type A, Type B & Type C) is given in Annexure - I. The applicable SOR of UADD or MPKVVCL and relevant year of SOR different MVS contracts is given in Annexure - II based on the last date of bid submission or the date of financial bid opening of that particular contract. Annexure - III gives standard cost of per km of power line as per different SORs (both for HT line and LT Line).

It is evident from the clauses of Type A, Type B, and Type C contracts that variations involving increase or decrease in the capacity of transformers with substations are payable only under Type C contracts.

Type A and Type B contracts permit variation only in the length of the electrical power line, with no provision for separate payment towards changes in transformer capacity.

Variation in HT/LT power lines in all A, B & C type contracts.

In all EPC contracts, the item listed under Annexure H for electrical works specifies the length of the HT power line as 33 kV/11 kV, with the requirement that this line is to be erected on ISHB (H-beam) structures, as per the detailed technical specifications.

Wherever the length of powerlines 33 kV and 11kV is clubbed in the annexure H, the first step is to bifurcate the total length of the electrical power line into 11 kV and 33 kV segments. The bifurcation must be done considering the original proposal (Annexure – F/H), the originally proposed locations of the Intake Well, Water Treatment Plant (WTP), IPS, and the distance from the nearest MPKVVCL substations.

LT lines mentioned separately in Annexure F/H should be considered as the length of LT lines. If not separately specified, LT lines shall be considered as zero. Additional LT line actually executed will be paid as per annexure III per Km rates.

Three Illustrative cases

Case 1 – 33kv/11kv HT lines erected on H-beam structures as specified in the contract.

Any increase or decrease in the length of the 33kV HT power line compared to the original proposal (Annexure – F/H) shall be paid or recovered at the per km rates of 33kv HT line on H-Beams specified in Annexure 3, as per the applicable MPKVVCL SOR under the contract. Similarly, any variation in the length of the 11kV HT power line shall also be settled at the corresponding per km rates of 11kv HT line on H-Beams specified in Annexure 3, in accordance with the applicable MPKVVCL SOR

Illustration of Case 1: - If the total length of electrical lines specified in Annexure H is 31 km, and the lengths of 33kV and 11kV HT power lines as per the original proposal (Annexure – F/H) are 12.5 km and 18.5 km respectively,

Accordingly, variation in length of each line 33kv/11kv shall be worked out as below.

Here, increase in the length of the 33kV HT power line shall be paid as per km rates specified in Annexure 3, as per the applicable MPKVVCL SOR under the contract. Similarly, for variation length of the 11kV HT power line shall also be recovered at the corresponding per km rates specified in Annexure 3, in accordance with the applicable MPKVVCL SOR.

Variation Amount will be calculated as follows considering Rate as per MPKVVCL SOR 2021-22 (As per Annexure 3)

Accordingly, an amount of Rs. 1,71,575/- shall be payable to the contractor as per the above calculation in addition to Annexure H value.

Case 2 – 33kv/11kv HT lines erected partly on H-beam structures as specified in the contract and partly on PCC poles as permitted by DISCOM.

In cases where DISCOM permits the erection of the 33/11 kV HT line on PCC poles instead of H-beams (ISHB), as originally specified in the contract, the cost for the relevant length of HT line on H-beams shall be deducted (using per km rates in Annexure 3 for 33 kV HT line on H-beam), and the cost for HT line on PCC poles shall be added, as per the applicable SOR rates provided in Annexure 3

Illustration of Case 2: - If the total length of electrical lines specified in Annexure H is 31 km, and the lengths of 33kV and 11kV HT power lines as per the original proposal (Annexure – F/H) are 19.5 km and 11.5 km respectively.

Accordingly, variation in length of each line 33kv/11kv shall be worked out as below.

In this case, although the total length of the 33 kV line remains unchanged at 19.50 km, a stretch of 7.00 km work executed with 33 HT line on PCC poles. Consequently, the cost of the HT line required for PCC poles shall be paid accordingly, and the corresponding cost of the overhead line for the same length shall be deducted as per km rates specified in Annexure 3. Additional length of the 11kV HT power line shall also be paid as per the rates specified in Annexure-3.

Variation Amount will be calculated as follows considering Rate as per MPKVVCL SOR 2021-22 (As per Annexure 3)

Accordingly, an amount of Rs. 62,95,121/- shall be payable to the contractor as per the above calculation in addition to Annexure H value.

Case 3 – 33kv/11kv HT lines erected partly on H-beam structures as specified in the contract and partly laid underground as permitted by MPJN.

Furthermore, if the HT line is required to pass through forest areas, and MPJN instructs the contractor to lay the 33/11 kV HT power line underground instead of on H-beams, the cost for the equivalent overhead HT line on H-beam shall be deducted, and the cost of the underground HT cable shall be added as per the per km rate of underground HT cable given in Annexure 3.

Illustration of Case 3: - If the total length of electrical lines specified in Annexure H is 31 km, and the lengths of 33kV and 11kV HT power lines as per the original proposal (Annexure – F/H) are 19.5 km and 11.5 km respectively.

Accordingly, variation in length of each line 33kv/11kv shall be worked out as below.

In this case, although the total length of the 33 kV line remains unchanged at 19.50 km, a stretch of 6.50 km falls within a forest area. Consequently, underground cabling is required for this portion. The cost of the underground cabling shall be paid accordingly, and the corresponding cost of the overhead line for the same length shall be deducted. And for additional length of the 11kV HT power line shall also be paid at the corresponding per km rates specified in Annexure 3.

Variation Amount will be calculated as follows considering Rate as per MPKVVCL SOR 2021-22 (As per Annexure 3- Table H)

Accordingly, an amount of Rs. 3,45,21,636/- shall be payable to the contractor as per the above calculation in addition to Annexure H value.

Additionally, if LT power line installation is required at the site as per actual field conditions, the cost for the additional LT line shall be payable to the contractor as per the per km rates of LT power cable mentioned in Annexure 3.

Variation in kvA (transformer capacity) in Type A & Type B contracts

No variation is payable for variation in transformer capacity in type A and type B contracts.

Variation in kvA (transformer capacity) in Type C contracts

In case the total transformer capacity required at site differs from the total kVA capacity of all transformers specified in the contract, the resulting positive or negative variation shall be assessed based on the per kVA rate derived by MPJN.

In addition to the cost derived as per the above methodology, the contractor shall also be entitled to payment of additional costs as specified in MPJN Letter No. 399/2024/ MPJNMElect/ MPJN/2024 dated 05.09.2024 as detailed in table below.

Further, if it is found that MPPTCL is likely to take more time than required for the construction of the 33 kV feeder bay, the work shall be executed by the EPC contractor under the supervision of MPPTCL. Reimbursement will be done to the EPC contractor for this execution as per the estimate of MPPTCL.

By following this structured approach, variations in electrical components can be accurately captured, quantified, and financially valued. This ensures consistency across projects and compliance with contractual provisions while protecting the financial and technical integrity of the MVS scheme implementation.

(K.V.S. Choudary)
Managing Director

Annexure – I

List various types of MVS contracts

List of Type A Contracts – 27 MVS

List of Type B Contracts – 42 MVS

List of Type C Contracts – 75 MVS

Annexure – II

List of MVS with Applicable SOR

Annexure - III

Standard unit rates per Km of 33/11 kv HT power lines based on estimates as per Applicable SOR of UADD or/and MPKVVCL

Note:- * The per Km rates of 33 KV Line for underground line as per SOR 22-23, 23-24 & 24-25 are excluding cost of HDPE pipe/sand brick Bhatta, in case the same is recommended by DISCOM, then the extra cost as per applicable SOR will be payable to the contractor as per actual.

Annexure III (SoR UADD AND MPKVVCL- 2016-17)

Annexure-III-(Table-A)

UADD AND MPKVVCL SOR 2016-17

PHE/41/4464/2025-ELECT-MPJNM क्रमांक: 20036/2025/MPJNM

MADHYA PRADESH JAL NIGAM

(A Govt of Madhya Pradesh Undertaking)

8, Arera Hills, Bhopal - 462004

Web: mpjalnigam.mp.gov.in, E-mail: mpjalnigam@mp.gov.in

CIN - U41000MP2012SGC028798

क्रमांक: 16805/2025/MPJNM Bhopal, Dated: 12-07-2025

To,

  1. General Manager, All PIUs, MPJN
  1. All EPC Contractors, MPJN
  1. TL, All SQC (O&M), MPJN

Sub: Sopan and Pipeline Master Data Update and Regular Update of Dhara Meter Readings on Jal Rekha Platform

Ref:

  1. MPJN Letter No. 7267/2025/MPJNM Bhopal, Date: 29-03-2025.
  1. MPJN Letter No. 10961/2025/MPJNM Bhopal, Date: 14-05-2025.
  1. MPJN Letter No. 12139/2025/MPJNM Bhopal, Date: 26-05-2025.
  1. MPJN Letter No. 14328/2025/MPJNM Bhopal, Date: 20-06-2025.
  1. MPJN Letter No. 15364/2025/MPJNM Bhopal, Date: 28-06-2025.

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MPJN has implemented a comprehensive digital project management platform, Jal Rekha, to monitor various aspects of Multi-Village Schemes (MVS). The platform incorporates several integrated modules, including Anushravan for RFIs, Sopan Module, Pipeline Master, Dhara and Nirmal, designed to ensure progress and quality monitoring during execution as well as effective tracking of both the quantity and quality of water supplied to the beneficiary villages - an essential objective of these schemes.

Additionally, a billing module has been developed for the Operation and Maintenance (O&M) phase of MVS, which is integrated with the Dhara and Nirmal modules. This enables monitoring, reporting, and management of water supply services under the Jal Rekha platform.

In this regard, the following instructions are issued to ensure effective monitoring:

  1. Pipeline Master entry is mandatory under the Jal Rekha platform, as it plays a vital role in documenting the complete details of the pipeline network for Multi-Village Schemes (MVS). Request for Inspection (RFI) for laying of pipeline would not be allowed to be unless the pipeline master for the entire scheme up uploaded on Jal Rekha. This means that all pipeline-related data—such as pipe length and route alignment—must be accurately compiled and updated in the Pipeline Master. The Pipeline Master upload for all the schemes must be completed by 20-07-2025 as the Jal Rekha platform would not allow RFIs to be raised for schemes where complete Pipeline Master has not been uploaded.
  1. In the Sopan module within the Jal Rekha platform, it is mandatory to complete the survey of all in-progress and planned OHTs and the entry of schedule planning details for all OHTs. Raising RFIs for OHTs would not be allowed if the schedule planning entry for all OHTs for the scheme is not completed. The survey and schedule planning entries of OHTs for all the schemes must be completed by 20-07-2025 as the Jal Rekha platform would not allow RFIs to be raised for schemes where survey and schedule planning entries of OHTs has not been completed.
  1. Relevant RFI (Jal Rekha Anushravan module) Summary is required as part of RA bill submission for EPC contracts. PIUs are required to verify that the RFI summary for all the components for which bills are raised in a particular RA bill are included with the RA bill. PIU must further verify that all the RFIs associated with a particular RA bill are in Accepted / Accepted with Comments status and have been accepted by the GM, PIU, before forwarding the RA bill.
  1. All entries in the Dhara module must be completed regularly and finalized on a priority basis, as this will be the base data for Operation and Maintenance (O&M) billing. The Dhara module is specifically designed to record the quantity of water supplied to each village. Without the proper and complete entry of meter readings and water supply data in the Dhara module, O&M billing will not be processed. Therefore, it is essential that all concerns (PIUs, Contractor, SQC/TPIA Staff) ensure regular, accurate, and up-to-date entries in the Dhara module. O&M Bills from July-September 2025 quarter onwards have to be raised only through Jal Rekha platform. The system would not allow raising of bills for schemes where Dhara entries for the billing duration has not been finalized on Jal Rekha platform.
  1. All PIUs are instructed to review the pending Jal Rekha work of personnel (TL, DTL, RE, AE, FE, FQCE, etc.) who are not working on the scheme. This includes checking all assigned RFIs, daily inspections, and other incomplete tasks in the Jal Rekha platform. The pending work must be completed at the earliest to ensure continuity in monitoring and billing processes. Once all tasks are verified and finalized, the concerned Jal Rekha user IDs must be deactivated to maintain system security and data robustness.

All concerned are directed to ensure strict compliance with the above instructions.

(K.V.S. Choudary)
Managing Director

क्रमांक: 20037/2025/MPJNM/Elect. Bhopal, Dated: 08-08-2025

To,

  1. General Manager, All PIU, MPJN
  1. All EPC contractors, MPJN
  • Sub: Standard Operating Procedure for Variation Proposals in Electrical Works under EPC Contracts.

Ref: Related EPC contract agreements.

--0--

In EPC contracts executed by MP Jal Nigam (MPJN), specific clauses govern the variation in quantity and specifications of power lines and electrical components such as 33kV/11kV HT lines, and substations / transformers. These contractual provisions directly impact the admissibility and payment of associated works, particularly electrical lines.

However, it has been observed that inconsistent practices are being followed while processing such variations. This has led to the submission of variation proposals that do not align with the contract provisions, resulting in delays, disputes, and nonuniform billing.

To address this issue and establish clarity, Standard Operating Procedure (SOP) is being drafted for the preparation and submission of variation proposals specifically related to electrical components including 33kV/11kV power lines and Transformers.

This Standard Operating Procedure (SOP) is intended solely to outline the methodology and is not intended to supersede any conditions of the contract. In the event of any discrepancies or differences in interpretation, the clauses of the contract shall take precedence.

The draft SOP is attached herewith to invite feedback from all stakeholders including contractors, MPJN officials and consultants working with MPJN. All concerned are requested to go through the draft SOP and share their feedback within 7 days.

Enclosure: As above.

(K.V.S. Choudary)
Managing Director

Lt Np: 20266/2025/MPJNMElect. Bhopal, Dated: 13-08-2025 To,

  1. General Manager, All PIUs, MPJN
  1. All listed EPC Contractors Bhopal, Dated: 13-08-2025

Sub:- Development of Metering infrastructure at HT drawl points for power withdrawal through open access

MPJN requires power for running intake wells and water treatment plants located across Madhya Pradesh. Various HT connections are taken in these locations in the name of MP Jal Nigam. To meet part of its power requirements, MPJN plans to develop a 100 MW solar PV power project and 60 MW wind power project. Power generated from these plants will be injected into these MPJNM HT connections through open access. In various MPJN EPC contracts, scope of work for electrification and electric power line connections includes Supply, installation, testing and commissioning of two pole structure along with LA, AAAC conductor, clamp and connectors, insulators, hardware, CT-PT metering set, HT meter with enclosure etc for taking tapping from incoming overhead line. Supply, installation, testing and commissioning of 110 Volts/ 5 Amps KWH meter with TTB. Following the above clauses, the work of installation of ME DP, CT-PT unit and HT meter is to be carried out by the respective EPC contractors at various HT connections under MVS schemes. As per MPERC regulations, in order to withdraw power through open access, HT drawl points (HT connections) must be equipped with ABT compliant main and check meters with accuracy 0.2s along with main and check metering equipments (CT- PT unit) of class 0.2s accuracy. Accordingly, all new HT connections for which 5% supervision estimates from DISCOM have not been approved must be applied for under Open Access category. The required metering infrastructure for HT connections under open access shall be as follows

1.Installation of 2 nos of CT-PT units (metering equipment, /ME) of 0.2s class accuracy on TP/4P structure as per site requirements.

2.Installation of 2 nos. ABT compliant HT trivector Meter of 0.2s accuracy. Accordingly, all GM PIUs are hereby instructed to initiate applications for new HT connections under open access where 5% supervision estimates from DISCOM are not approved, as per enclosed draft estimate ensuring compliance with the above metering requirements. It is noted that the difference in the value of work executed for the installation of above metering equipments and allied works shall be payable as per the rate analysis carried out by MPJNM.. Enclosures: 1. Draft Estimate for Development of Metering infrastructure at HT drawl points connections. 2. List of EPC Contractor